Already have a tenant? Start with Management Only.
Flat Fee Landlord offers Management Only for an existing tenancy on Preferred or Concierge. Services include rent collection, owner payouts, owner and tenant portals, maintenance coordination and lease enforcement under the selected agreement. Basic is not available for this service, and placement bundle guarantees do not transfer to an existing tenant.
Preferred is $179/mo and Concierge is $349/mo with annual billing; monthly billing is $199/mo and $369/mo respectively. The standard activation fee is $500. Repairs carry a 10% coordination fee on the vendor invoice; other charges depend on the plan.
Every home after your first has no activation fee: sign up your next home with the same email or phone and it comes off automatically, no code needed. Monthly and annual options are available. Annual pricing carries a term commitment, and early termination can require payment of the remaining management fees. Notice, renewal, refund and termination rules depend on the service agreement you select. Review those terms in the quote builder before signing; the monthly rate alone is not the full agreement.
Compare Management Only fees and inclusions →A practical sequence for the switch
Review the current agreement before selecting a date.
Identify notice delivery requirements, the end date, termination charges and any fees that continue after the relationship ends. Ask for clarification where the agreement is unclear.
Confirm the incoming manager can accept the property.
Share the tenancy status, unpaid balances, open repairs and known disputes. Agree on scope, fees and a realistic start date before ending the current arrangement.
Build one shared handoff inventory.
Use the records table below. Mark what has arrived, what is missing, who is responsible and when it needs to be resolved. Transfer sensitive documents through an agreed secure channel.
Agree on the rent cutover.
Name the manager responsible for rent due before and after the effective date. Resolve pending payments, autopay, prepaid rent and tenant balances before activating conflicting payment instructions.
Give the tenant one clear instruction sheet.
Include the effective date, verified payment destination, what to do about existing autopay, repair contact and emergency contact. Confirm receipt and offer a contact for questions.
Reconcile the first payment and statement.
Check the incoming ledger against the outgoing closing statement. Confirm deposit accounting, outstanding invoices and repairs, and who follows up on any discrepancies.
The occupied-rental handoff checklist
Use this as a planning worksheet. Assign a person and a due date to every missing item; confirm legal and agreement-specific requirements for your property.
| Record | What to confirm | Suggested coordination |
|---|---|---|
| Management agreement | Notice requirements, end date, termination charges and any continuing fees | Owner and outgoing manager |
| Lease file | Signed lease, amendments, renewal dates and current tenant contact information | Owner or outgoing manager |
| Rent ledger | Charges, payments, unpaid balances, prepaid rent and pending transactions | Outgoing manager; reconcile with incoming manager |
| Deposit record | Amount held, current holder, deductions or disputes and transfer confirmation | Confirm responsibility and transfer requirements before moving funds |
| Property access | Keys, remotes, access codes and any tenant access arrangements | Owner and managers; use a secure handoff |
| Condition and repairs | Move-in report, inspection photos, open work orders, invoices and vendor contacts | Outgoing manager; incoming manager confirms outstanding work |
| Property requirements | Association rules, licensing records, insurance contacts and known deadlines | Owner; confirm property-specific requirements with the incoming team |
| Rent cutover plan | Effective date, receiving account or portal, autopay instructions and first-payment check | Both managers and owner agree before tenant communication |
Before you send new rent instructions
Confirm these fields with the managers first. This is a communication checklist, not a termination notice or a replacement for required notices.
- Effective date
- When the new manager’s responsibility begins
- Payment destination
- Verified portal or payment instructions; never an unverified link
- Existing autopay
- Whether and when the tenant should change the old arrangement
- Already-paid rent
- Who confirms receipt and handles pending transfers
- Maintenance
- The new repair channel and emergency contact
- Questions
- A named contact and a way to confirm the notice is genuine
Questions about switching managers
Discuss the handoff in your market
Sources and scope
Service terms: Flat Fee Landlord’s current Management Only fee reference and the agreement presented in the quote builder. The checklist is general operational planning guidance; it does not establish a legal notice period or override your lease or management agreement. Property-specific legal questions require review by qualified counsel.